Privacy

Who we are

ShelvesJA is an inventory and purchasing service for organisations, run from Jamaica. In this notice “we” means ShelvesJA and “you” means the organisation that uses it and the people who sign in to it.

Two kinds of information

Your organisation’s records. Items, stock counts, receipts, distributions, requests, purchase orders, suppliers, attachments and the people in your workspace. Your organisation owns these records. We keep them so the service works, and we act on your organisation’s instructions about them.

Account and website information. Your name, email address and phone number, your password (stored only as a one-way hash we cannot read back), when you sign in, the browser you use and your IP address, and anything you send us through the contact form.

Why we use it

• To run the service: sign you in, keep your records, and send the emails the app sends, such as invitations, password resets and approval notices.
• To keep it safe: spot repeated wrong passwords, keep an audit trail of changes, and investigate problems.
• To run the business: reply to your messages, manage your trial and subscription, and send invoices.

We do not sell personal information, and we do not use your organisation’s records for advertising.

Who can see it

• People in your workspace, according to the roles and locations your administrators give them.
• ShelvesJA staff, only when needed to provide support, set things up at your request, or keep the service running and secure.
• The companies that host the service and deliver its email, who may only use the information to provide those services to us.
• Authorities, where the law requires it.

Each organisation has its own workspace. People in one workspace cannot see another workspace’s records.

How long we keep it

We keep your organisation’s records while you use the service. If a trial or subscription ends, the workspace becomes read-only and nothing is deleted straight away, so you can come back or export your records. If you ask us to close your workspace, we delete its records within a reasonable time, apart from what we must keep by law, such as invoices.

Your choices

You can ask us for a copy of the personal information we hold about you, ask us to correct it, or ask us to delete it. If your account belongs to an organisation’s workspace, we may need to involve that organisation first, because the records are theirs. Write to hello@shelvesja.com.

Cookies

We use one cookie to keep you signed in, and nothing for advertising or tracking. Without it you cannot sign in.

Changes

If we change this notice in a way that matters, we will tell workspace owners by email before the change takes effect. Questions? Use the contact form or email hello@shelvesja.com.